A/P Intelligent Workflow Engine Automates Complex Accounts Payable Environments
RPM - A/P helps you to automate labor-intensive and costly business processes. Because RPM A/P is built on our RPM intelligent workflow engine, it will address your Accounts Payable environment no matter how basic or complex. And, you enjoy the benefits of a platform independent development environment which will help you integrate with any ERP system.
RPM A/P is made up of the following components:
Capture
Are you ready to lead your company in a new direction? Isn't it time to eliminate paper invoicing? Even the largest vendor organizations encourage formal EDI relationships but inevitably send paper invoices due to the lack of standards. RPM-A/P is an efficient and automated environment allowing you to capture electronic invoices (einvoices)using an epayables system.
I would like to lower my cost per transaction and enable the full capability of electronic invoicing.
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eInvoice Capture - by utilizing einvoice capture and a RPM Supplier Portal, suppliers can submit electronic invoice files from their accounting systems, BtoB portals or via any electronic media or source, in lieu of mailing paper invoices or establishing complex EDI relationships.
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Web Invoice -Do you deal with mostly small vendors? No problem. Our RPM Supplier Portal allows vendors to submit a web invoices through standard web-based invoice forms, or by sending them batch process via an OCR enabled invoice file. Even better, this capability works with most popular off-the-shelf accounting packages.
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Document Capture (Scan) and Data Capture - is one of your goals to lower your cost per transaction? If so, RPM Capture will help you eliminate one of the most labor-intensive parts of a paper-based A/P solution. Your staff efficiencies are realized when valuable resources spend their time resolving exceptions and ensuring the accuracy of payments.
Non-PO-Based Invoice Processing
A/P faces two problems when paying an invoice for a non-PO purchase:
RPM - A/P for non-PO invoices addresses each of these issues. Our auto-distribution makes it possible for users to manually associate G/L distributions for each vendor invoice once, and then simply review that coding when the next invoice from that vendor is received. Our RPM Intelligent Workflow Engine, using your existing approval hierarchies, makes sure the invoice gets to the right people for payment authorization. The RPM module has a comprehensive audit trail eliminating the possibility of fraud.
PO-Based Invoice Processing
How much time does it take your A/P clerk to resolve a $10.00 discrepancy on a $1,500.00 invoice? Imagine the transaction cost! An A/P - PO solution contains advanced routing and business rules processing that quickly route the invoice to the appropriate person needed to resolve the issue at hand, and routes the remainder of the invoice that does not require resolution directly for payment. Your RPM A/P has a four-prong match that can identify the discrepancy is related to a freight issue and route the item to the responsible buyer for approval of the freight amount. Now that's a cost-effective transaction!
RPM/SP Supplier/Vendor Portal
Imagine having your vendors submit their invoices electronically, without having to go through the effort of formalized EDI transaction. Using RPM/SP, your vendors can check the status of any of their invoices, update and submit forms like resale licenses, and perform many other self-service functions. This saves you time and money. But perhaps the most appealing use of RPM/SP lies in the vendor financing option, which allow you to create a dynamic discounting program and allow vendors to get paid sooner in exchange for a larger discount.
I would like to lower my cost per transaction and enable the full capability of electronic invoicing.